Club Rules

BOISE PONY CLUB HANDBOOK INFORMATION

Boise Pony Club handbook gives information for Boise Pony Club hereafter to be referred to as BPC and is to be used in conjunction with the policies, procedures, and information referenced in the USPC Handbook and the USPC Handbook for Parents. This information guide is a quick reference to the terms and procedures followed by BPC.

Pony Club is an organization of dedicated volunteers begun in 1929 as a junior branch of the Institute of the Horse in England. It expanded to all parts of the world and the United States Pony Club (USPC) evolved in 1953/1954. Today, the USPC has clubs throughout all 50 states and the Virgin Islands.

The name, Pony Club, refers to the age of the members, under 25 years, and not the size of the mounts. Pony Club welcomes children at all riding levels provides instruction in the English style of riding, as well as Horse Management. Usually a child begins as an “Unrated,” and progresses, according to ability, through an ascending alphabetic and numeric rating system from…D1,D2,D3,C1,C2,HB, C3, B, HA, and ultimately the A level. Very few reach the A level of rating, as it represents outstanding achievement and dedication.

BOISE PONY CLUB MISSION STATEMENT

The mission of Boise Pony Club is:

  1. To provide instruction in the riding and horsemanship in a safe and fun environment,
  2. To promote good sportsmanship and help each Pony Clubber develop into a well‐rounded self‐disciplined citizen,
  3. To support the USPC concept of a “happy rider on a happy horse,” and
  4. To enable every BPC member who wants to compete on a rally team (when age appropriate) tobe able to do so.

**Policies are in a separate section, and need to be read and agreed upon when signing up as a member.

BOISE PONY CLUB HISTORY

BPC was chartered as a member club of USPC in 1984. It began through some dedicated people’s efforts that wanted to see an instruction program for the local youth jumpers. Some of the initial people involved were, Mia Edsall and Katy Young (bringing experience and understanding of Pony Club to the club) and soon getting Shirley Hendricks pulled in to take their places as DC in 1985. Mia and Katy were soon joined in as instructors with other local instructors helping, such as John Barringer, Cathy Peterson, Stephanie Maulin, and others. Outside clinicians familiar with Pony Club standards and methods came to give special weekend clinics, both mounted and unmounted. The Western Idaho Fairgrounds have been used as a place to ride for mounted, as well as local barns and homes. BPC was instrumental in partnering with Once Upon A Horse to help build the cross country course and host Eagle Fall Festival until 2004.

Between 1985 and 1985 a logo was sought out to go with the selected colors of royal blue and white. Ann LaRose, an Eagle, Idaho sculptor, who was an avid English rider and horse lover, designed the current logo. She was generous in donating her service FOR THE KIDS. Her philosophy was that the rider should be “youthful,” not too young nor too old, not boy, nor girl, yet confident. She did a great job!

In the beginning, BPC belonged the Rocky Mountain Region. It was very difficult to participate in regional activities happening so far away. Soon “intermountain Region” came into existence with 5 clubs at the outset.

Whenever possible at rallies or other events, BPC Pony Clubbers are encouraged to wear their colors through dress, use of special saddle pads, and displaying the BPC banner.

BOISE PONY CLUB ORGANIZATION

The BPC organization is made up of the Sponsors, the District Commissioner, the Board members, the Pony Clubbers, the parents and volunteers.

BPC Sponsors

According to the USPC handbook, a BPC sponsor is any interested party over the age of 21 years who notifies the BPC Secretary of his/her wish to be enrolled as a sponsor for the club and pays the BPC sponsor fee of $10.00. The BPC sponsors have the powers to:

  1. Propose persons for the elections as District Commissioner by the USPC Board of Governors
  2. Elect the BPC Secretary and Treasurer, and
  3. Vote on BPC policy issues at special meetings called by the DC.

To conform to the USPC requirements, an Annual BPC sponsor’s meeting must be held in the fall of each year. The records and minutes from this meeting must be sent to USPC to enable BPC to retain its USPC member club charter.

**Note: Non sponsor parents may not vote on BPC club officers and club policy.

 

BOISE PONY CLUB PARENTS AND VOLUNTEERS

To enable BPC to be able to offer activities and events, parents and volunteers are needed. Please see our chart that shows the various activities as well as the breakdown of many of the volunteer positions where YOU are needed.

BOISE PONY CLUB DISTRICT COMMISSIONER

The USPC Guide for Distract Commissioners states that the duties of a DC are:

  1.  T o be the club’s chief administrator and educational leader
  2.  To be proposed by the Sponsors of the club, appointed by the RS and confirmed by the VPRA.The DC is a corporate member of USPC.
  3.  Is a volunteer and cannot be reimbursed for their time, only expenses.
  4.  To seek support, involvement and advice of Sponsors and other volunteers.
  5.  To keep the club solvent.
  6.  Maintain a current book of USPC bylaws and policies as they relate to Member clubs.
  7.  Be familiar with USPC National Bylaws, Bylaws of Regions and Registered Clubs and policies ofboth their Region and local club
  8.  Respond to all inquiries about membership in a timely manner
  9.  Ensure that membership dues are paperwork are submitted on time to the National Office
  10.  Initiate, guide and implement the club’s instructional program (D1‐C2) in accordance with USPCStandards of Proficiency.
  11.  Attend as many mounted and unmounted meetings and other programs offered by the club aspossible.
  12.  Organize ratings for D1 to C2 levels as needed, but at least twice a year.
  13.  Provide appropriate opportunities, information and resources to older and upper level membersfor preparation for ratings above the C2 level.
  14.  Ensure that each member has appropriate flowcharts, study materials and current Standardsand Test sheets for the next rating.
  15.  Actively help members set goals for themselves, and aid them in assessing their progress.
  16.  Recommend candidates for national ratings.
  17.  Provide access to competitive opportunities for members. Encourage participation in inter‐clubcompetitions, regional rallies, national Championships and international exchanges.
  18.  Team up with the working board, determine a fair process by which teams will be formed forcompetitions.
  19.  Ensure that the current Horse Management Handbook and competition rulebooks are availableto club members.
  20.  Process entry forms to meet deadlines and avoid penalties.
  21.  Share current information, rule and policy changes to membership.
  22.  Inform membership of national and regional opportunities available to them.
  23.  Remind members and Sponsors of material and resources available to help them.
  1.  Use the assistance of the working board to develop a calendar of activities.
  2.  Address conflict within the club.
  3.  Handle emergency situations appropriately and according to USPC procedures.
  4.  Maintain club records.
  5.  Attend Annual Meeting of Regional Council.
  6.  Attend all regional clinics set up for volunteer/adult education.
  7. Send annual information to National and Regional.
  8.  Keep RS informed of any changes in member ratings or officers.
  9.  Respond promptly to all request for information from RS or other Regional officers.
  10.  Inform RS of problems with the club before the get “out of control.”
  11.  Host regional or inter‐club activities annually or as your region requests
  12.   Be a Corporate or Life member of USPC.
  13.  Complete year end requirements by national deadlines.
  14.  Complete the List of Location and Landowner form to ensure your Pony Club activities arecovered by insurance.
  15.  Hold and attend required meetings.
  16.  Ensure that the club holds its Annual Meeting of Sponsors in the Fall.
  17.  Attend the USPC Annual meeting and Leaders camp

All of these tasks are time‐consuming chores, therefore the DC’s are authorized to reassign any of these duties to individuals or committees in support of the DC position.

BOISE PONY CLUB BOARD

The BPC Board is made up of the DC, The Jt‐DC(s), the Secretary, the Treasurer, (and could include a member at large). The Board makes the policies, which are presented to the sponsors for voting. A representative from the Youth Board is invited to attend, but does not have voting privileges. The Board tries to meet monthly and interested parties are welcome to attend and discuss issues, however only board members may vote.

All BPC Board terms are for one year. A Board term begins with election of officers at the Annual Sponsor’s meeting in the fall and ends with election of new officers at the next Annual Sponsor’s meeting.

If at any time, there is a vacancy on the board, the DC may appoint a new officer to complete the term.

 

The BPC Joint‐DC(s)

  1. Is a corporate member of the USPC.
  2. Is a Sponsor of BPC
  3. Is proposed by the Sponsors of BPC, appointed by the RS and confirmed by the VPRA.
  4. Works closely with the DC. Accepts duties assigned by the DC
  5. Presides at club Sponsor’s meetings in the absence of the DC
  6. Attends and supports activities
  7. Performs any functions of the DC as agreed upon

The BPC Treasurer

  1. Is elected by Sponsors with input from the Nominating Committee
  2. May not serve as DC/Jt‐DC simultaneously or be from the same family
  3. Is a sponsor of BPC
  4. Assists DC in preparing an annual budget. Tracks compliance with budget during the year.
  5. Is familiar with USPC National Bylaws, Bylaws of Regions and Registered Clubs and policies ofboth the region and local club.
  6. Manages all income and expenditures. Maintains financial records in an orderly manner,including member’s dues, receipt of Sponsors fees, payment of bills, record receipts, Document expenses of officers and committee chairs.
  7. Prepares a detailed financial report for EACH Sponsor’s meeting.
  8. Complies with all legal requirement of 501(c)3 designated entities.
  9. Presents a year to date financial statement to he Sponsors at eh club’s Annual meeting to berecorded with the Minutes of that meeting.
  10. Prepares the year‐end financial statement and works with the new Treasurer to submit it toUSPC by February 15 of each year.
  11. Prepares (or provides information to a professional tax preparer) the IRS form 990 if applicable.
  12. Prepares (or provides information to a professional tax preparer) the IRS form 1099MISC formfor any person to whom the club has paid in excess of $600 for services during the year and sends Summary 1096 to the IRS.

The BPC Secretary

  1. Is elected by the Sponsors with input from the Nominating Committee.
  2. May not serve as DC/Jt‐DC simultaneously OR be from the same family.
  3. Is a Sponsor of BPC.
  4. Maintains accurate information on each member.
  5. Maintains a current list of Sponsors of Record
  6. Is familiar with USPC National Bylaws, Bylaws of Regions and Registered Clubs and policies of both the region and local club.
  7. Sends notice of all Sponsors’ meetings, including Annual Meeting of Sponsors
  8.  Notifies members at least a month in advance of the beginning of scheduled activities each year
  9. Call Special Meeting of Sponsors in accordance with the USPC Bylaws of Registered clubs.Notice of this meeting must state time, place and business to be transacted at such Special Meeting. It must be mailed or delivered to each Sponsor in accordance with the requirements for an Annual Meeting of Sponsors.
  10. Records minutes of each Sponsors’ Meting, Special Meeting, and the Annual Meeting of Sponsors. The RS should receive a copy of all Sponsors’ Meeting minutes. The National Office should receive a copy of the minutes of all Special Sponsor’s Meetings, the Annual Meeting and any meeting where club status or officer changes were made.
  11. Maintains appropriate file and records.
  12. Is responsible for general correspondence of the club.

THE BPC Member At Large

  1. Promotes and protects BPC Pony Clubber’s and their parent’s interest
  2. Provides support for the DC’s, the other Board members and the Committee chairmen
  3. Votes on BPC policy and procedures and BPC Board meetings

BOISE PONY CLUB CHAIRPERSON

BPC is a large and diverse club, and require several dedicated volunteers acting as chairmen on a variety of committees. Parents are encouraged to become involved in one or more committees. No experience or horse knowledge is required, BPC asks only for plenty of willingness to work and learn, and a big dose of enthusiasm and patience with the clubbers.

Committee chairmen needs to submit a budget estimate before the activity, and handle the total of incoming and outgoing finances, keeping an accurate record and giving it to the BPC Treasurer in a timely and complete fashion.

Jumper Show Organizer

  1. Organizes the jumper show that is held in May
  2. Secure facility and set date
  3. Checks on ribbons, affirming there are enough the classes offered
  4. Make up flyer and advertise well in advance, including the Omnibus and getting on other’s list ofmailers or in stores.
  5. Secure secretary for the event, judges, timers, gate crew, ring crew, course designer, clean upcrew and concessions.
  6. Secure secretary materials, timers, whistles, change for the day of the event, numbers forcompetitors, posters for the course posting.
  7. Produce a budget for the DC to approve and afterwards finalize the budget. spending and earning and turn all monies into Treasurer in a timely manner.
  8. Keep record of all placings.
  9. Keep a great sense of behavior and appreciate the help that shows up!

Family Quiz Night Organizer

  1. Organizes the Family Quiz Night and Silent Auction held in the spring
  2. Secure facility and set date
  3. Secures donations for the silent auctions
  4. Secures servers, host and volunteers and needed
  5. Secures location, food for the dinner and dessert, change for the day
  6. Creates the Quiz questions
  7. Produce a budget for the DC to approve and afterwards finalize the budget spending andearning and turn all monies into Treasurer in a timely manner
  8. Make up a flyer and advertise well in advance
  9. Keep a great sense of behavior and appreciate the help that shows up!

Garage Sale Organizer

  1. Organize Garage sale to be held in the Spring
  2. Secure holding facility for sale items and facilitate items being donated
  3. Secure location for sale to be held
  4. Make certain appropriate donation receipts are provided
  5. Organize for items to be delivered to sale and set‐up day
  6. Organize volunteers for day of sale
  7. Secure change for the day
  8. Advertise well in advance through local newspaper and other channels
  9. Produce a budget for the DC to approve and afterwards finalize the budget spending andearning and turn all monies into Treasurer in a timely manner
  10. Make up a flyer and advertise well in advance
  11. Keep a great sense of behavior and appreciate the help that shows up!

BPC Combined Test Organizer

  1. Organize the dressage and jumper show that is held in the fall
  2. Checks on ribbons affirming there are enough for classes offered
  3. Make up flyer and advertise well in advance, including the Omnibus and getting on other’s list ofmailers or in stores
  4. Secure facility and set date
  5. Secure secretary for the event, judges, timers, gate crew, ring crew, course designer, clean upcrew and concessions
  6. Secure secretary materials, timers, whistles, change for the day of the event, numbers forcompetitors, posters for the course posting 7
  1. Produce a budget for the DC to approve and afterwards finalize the budget spending and earning and turn all monies into Treasurer in a timely manner
  2. Keep record of all placings
  3. Keep a great sense of behavior and appreciate the help that shows up!

Games Show Organizer

  1. Organize Games show
  2. Secure facility and set date
  3. Checks on ribbons, affirming there are enough the classes offered
  4. Make up flyer and advertise well in advance, including the Omnibus and getting on other’s list ofmailers or in stores
  5. Secure secretary for the event, judges, timers, gate crew, ring crew, course designer, clean upcrew and concessions
  6. Secure secretary materials, timers, whistles, change for the day of the event, numbers forcompetitors, posters for the course posting
  7. Produce a budget for the DC to approve and afterwards finalize the budget spending andearning and turn all monies into Treasurer in a timely manner
  8. Keep record of all placings
  9. Keep a great sense of behavior and appreciate the help that shows up!

Calendar Chairperson

  1. Develops the BPC calendar
  2. Obtains photos of all members
  3. Obtains activity schedule for the next year from the DC
  4. Lays out the calendar and photos
  5. Works with printing company to produce the calendar
  6. Produce a budget for the DC to approve and afterwards finalize the budget spending andearning and turn all monies into Treasurer in a timely manner
  7. Keep a great sense of behavior and appreciate the help that shows up!

D & C Camp Chairpersons

  1. Organizes the BPC sponsor camp (one for the D’s and one for the C’s)
  2. Secure facility and set date
  3. Produce a budget for the DC to approve and afterwards finalize the budget spending andearning and turn all monies into Treasurer in a timely manner
  4. Secure instruction for the mounted portion
  5. Schedule camp activities to include mounted (twice per day), Horse Management, crafts andany other activities
  6. Coordinate all volunteers necessary
  7. Arrange for the appropriate number of stalls and trailers (for tack rooms) to be at the camp
  8. Communicate all necessary information to the club members.
  9. Keep a great sense of behavior and appreciate the help that shows up!

Equipment Chairperson

  1. Keep an inventory of all equipment (both jumps and games equipment)
  2. Organize it yearly and repair/update as necessary
  3. Oversee its transport to and from activities where it is needed
  4. Keep BPC Board advised to the condition and needs of the equipment and prepare a budget foryearly upkeep

Horse Management Chairperson

  1. Schedule and oversee all “mini” formal inspections prior to every mounted ride
  2. Organize an inspection training sessions for all parents in the spring

Librarian

  1. Prepares an updated list of materials, books, etc (offering this to the membership)
  2. Keeps a lending system of materials available for borrowing
  3. Prepares the yearly Librarian budget and present it to the BPC Board

Rally Chairperson

  1. Maintains all information for Regional and National rallies
  2. Distributes rally information to BPC members and parents in a timely manner
  3. Collects rally fees from the BPC members participating in rallies
  4. Organizes rally competitors rally entry forms, and medical release forms for mailing to the Hostclub for Regional rallies and to the RS for National rallies

Ratings Chairperson

  1. Organizes a lower level rating each spring
  2. Organizes a D1–C2 each summer or fall
  3. Communicates information regarding the upcoming rating to all Pony Clubbers
  4. Receives Letters of Intent to rate at least 2 weeks prior to the rating from all candidates
  5. Reviews all candidates with DC
  6. Secures an examiner and location for the test in conjunction with the DC
  7. Assists the Board in organizing any necessary rating prep clinics
  8. Prepares a financial statement, including monies collated and spent and gives it to the Treasurerin a timely fashion
  9. Hosts the rating on the day
  10. Sends the appropriate paperwork updating the rating the RS and National in a timely fashion

Regional Activity Chairperson

  1. At least every other year, BPC will help with a regional activity (usually a rating, rally or camp), this person will organize that activity
  2.   Prepare a budget in a timely manner (3‐6 months prior to the activity) and submit it to the BPC Board and the RS
  3.  Find the Region’s expectations and work within their perimeters (such as budget, date, locations, prizes and prize lists, etc.)
  4. Keep up on communications in a timely manner with the Region (remember the Regional Board are also volunteers, so give them request in a timely manner.
  5. Prepare and distribute the prize list or communication letters to DCs and/or candidates as appropriate in a timely manner
  6. Within a month of the activity complete a final budget of income and expenses and submit this to the BPC Board and the Regional Board

Website Chairperson

  1. Set up the site
  2. Monitor website regulations and keep our site current with USPC regulations
  3. Work with DC on format and content
  4. Give information to the RS regarding our site
  5. Oversee the updating of the site on a regular basis
  6. Produce a budget for the Board and keep record of expenses and give bills to the Treasurer in atimely manner

Year End Party Chairperson

  1. Secures a location for the party
  2. Produce a budget for the DC to approve and afterwards finalize the budget spending
  3. Organize dinner for the evening
  4. Secure the award gifts and organize the award presentation

Additional Disciplines:

Mounted meetings are designated for development of the rider in the Pony Club standards. This might include occasional introductions to Pony Club horse sports, but special development of individual sports require extra sessions, augmenting the regular program of the club. Any parent wising to see these disciplines developed can meet with the BPC Board to get it started. Examples of two of these disciplines follow:

Games Chairperson

  1. Sets up a schedule for regular practices coordinating this with the BPC Board and other club activities
  2. Coordinates with outside instructors to supplement the parent’s help and guidance
  3. Produces a budget for the year and submits it to the BPC Board for approval
  4. Works with the Equipment Chair to have equipment available for practices and activities
  5. Organizes opportunities for competitive rallies for those interested
  6. Works with the Games Show Chair to organize the Games Show
  7. Keep BPC Board current with activities, needs and progress

Vaulting Chairperson

  1. Sets up a schedule for regular practices coordinating this with the BPC Board and other club activities
  2. Coordinates with outside instructors to supplement the parent’s help and guidance
  3. Produces a budget for the year and submits it to the BPC Board for approval
  4. Keeps and inventory of the vaulting equipment and sees that it is kept in good repair
  5. Secure horses for vaulting
  6. Schedule any outside performances and coordinate the scheduling, program, costume, etc for that performance
  7. Keep BPC Board current with activities, needs and progress

BOISE PONY CLUB POLICIES

1. Membership Policies:

  1. The membership for the Boise Pony Club will run from January 1st to December 31st of each calendar year.
  2. Returning members must submit a completed “Membership Enrollment Form” and annual dues to the Treasurer by November 1st preceding the start of each membership year.
  3. New members
    1. May enroll by submitting a completed “membership Enrollment Form” andthe new member annual dues to the Secretary
    2. Although there is not minimum age limit for BPC membership, all newmembers must be able to control their mounts at a walk and trot, and beable to pass the D1 rating requirement within 6 months of joining BPC.
  4. Age Requirements
    1. There is no minimum age, but a child must be old enough to safely ride and participate in activities. Children as young as 5 participate in Pony Club, but 7‐8 year olds generally do better in attending to group instruction, riding in a group, managing the care of their pony, and competing as a team member. Several of the Pony Club rallies do require that the member be 8 years old by January 1st of that year in order to compete in the Regional Rallies.
    2. Boise Pony Club members must not be older than 21 years by December 31st of the current year. USPC has extended the age limit of participating members for 21 to 25 years of age for a trail period of five years, beginning January 1, 2006.
    3. A Pony Clubbers age is deemed to be the age as of January 1st of the current year. For example, a Pony Clubber who turns 10 on February 1st would be considered 9 years of age for all rallies and activities from January 1st through December 31st of that year.
  5. BPC members are not required to own their own mounts. However, BPC members must have access to a mount to participate in mounted activities such as lessons, camp, rallies, clinics and ratings.

i. BPC is under no obligation to provide members with mounts. Occasionally, BPC members are able to assist other BPC members in finding suitable mounts. However, any lease conditions or recommendations are between these private parties and are in no way endorsed by Boise Pony Club.

f. Member Expectations

  1. Letters of Commitment (i.e. Standing Rules) must be signed by each member and their parent and/or legal guardian each year.
  2. A copy of the Letters of Commitments can be found in the Appendix.
  1. Local Activities
    1. A series of unmounted (UM) meetings will be held beginning in January of each year. Meeting groups will be organized by rating and/or age level.
    2. A series of mounted (M) meetings will be scheduled. The DC will determine the type of schedule for mounted meetings
    3. Local ratings are offered twice yearly and as needed on an individual basis
    4. Other BPC activities may include rallies, games, vaulting, clinics, tetrathalon,polocrosse, quiz, etc. and will be schedule accordingly
  2. Board of Directors
    1. In accordance with the bylaws of the USPC the Board of Directors of the BPCconsists of the District Commissioner (DC), Joint‐District Commissioner(s), Treasurerand Secretary.
    2. It is up to the discretion of the Sponsors if they wish to have a Member at Largemember on the Board.
    3. The Board will meet on a regular basis for club business and administration.

4. Sponsors

  1. Sponsors are parents of members who have paid the annual club Sponsor’s fee.
  2. Other individuals who have indicated an interest in supporting the club, have beenapproved by the DC, and have paid the annual club sponsor’s fee can be a Sponsor.
  3. The sponsor’s term begins when the sponsor’s fee is paid and ends at the conclusionof the Annual Sponsor’s meeting.
  4. All parents of club members are entitled, but not required, to become Sponsors bynotifying the club secretary of their intent to be a sponsor by paying the currentannual sponsor’s fee.
  5. In order to vote on BPC business, you must be a current Sponsor.
  6. There must be a quorum (1/3 of all sponsors of record) for motions to pass.
  7. All sponsors are expected to participate in sponsor meetings. Attendance at theAnnual Sponsor’s meeting in the Fall is mandatory. A sponsor who is unable to attend this Annual Sponsor’s meeting must notify the DC prior to the meeting in order to have an excused absence.

5. Volunteers and Committees

  1. Parental participation is necessary for the operation of our club.
  2. Participation as a volunteer in a minimum of 3 fundraising activities is required ofeach family. A family may opt to give a donation to the club (the amount to be determined on a yearly basis by the Board and stated in the Parent Letter of Commitment) in lieu of participating in the fundraisers.13
  1. Fund Raising
    1. Funds from all fundraisers will go to the General Fund unless designated elsewhere prior to the events occurrence.
    2. Twenty‐five percent of the net profits of all fundraisers will be committed to the Regional and National Competition account for competitor use as determined by the Sponsors as the Fall meeting. Once the Regional and National Competition account reaches $3500 no further monies will be deposited until if falls below that amount.
    3. Any Specialty fundraisers (where the funds will be designated for a specific use), must be approved by the Board prior to being held.
  2. Payment of Program Fees
    1. The payment of all program fees will be made from the Regional and National Competition account and subject to the availability of funds in this account.
    2. As approved by the Sponsors, and subject to the availability of funds, the Club may reimburse members in good standing for:
      1. One half of one entry fee for participation in an Intermountain Regional Rally.
      2. The fee for a member’s first attempt of a HB, C3, B, HA or A rating provided the member has contributed time during the current membership year instructing and/or helping lower rated members; or in other ways document and/or verified by the DC.
      3. 50% of entry and stabling for the USPC Western or National Championships.
  3. Unmounted Instruction Policies
    1. Unmounted instruction will be offered on a weekly basis from the beginning of January until the Regional Quiz Rally.
    2. Unmounted meetings are learning opportunities for both BPC members and their parents.
    3. The teaching for unmounted is done by volunteers (parents, sponsors and fellow Pony Clubbers).
    4. The material comes from the handbooks and supplemental material, following the standards (and going beyond at times).
    5. The teaching means and methods vary, from field trips, hands on lessons, talks, games and frequently clubbers teaching other clubbers.
    6. The unmounted meetings are not intended to be, nor are they, adequate to teach a member all of the horse management information required to achieve any particular rating. Members will need to independently read and study a variety of reference materials in order to learn the horse management information required by each rating standard. Sources of information include the USPC handbooks and the reference materials listed as recommended reading in the USPC Standards of Proficiency.14

g. Members and their respective parents and/or sponsors are responsible for obtaining the necessary books and other reference materials. The national office of the USPC has a bookstore through which all recommended reading material may be purchased.

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9. Mounted Instruction Policies

  1. BPC provides lessons for all BPC members free of charge. The dues plus moneys raised by the BOPC fundraiser events pay the Instructor fees.
  2. Mounted meetings begin in the early spring are traditionally held on Monday evenings.
  3. If the weather is inclement, please contact the DC to see if it has been cancelled.

i. If the weather is in excess of 100 degrees AND there is an orange air alert,

mounted will be cancelled.
d. All instructors are familiar with Pony Club and Pony Club standards, but not

necessarily Pony Club graduates.
i. Instructors will stress Horse Management in addition to riding skills.

e. Proper attire for both rider and mount is required at all lessons and practices.

  1. Proper attire is define in the USPC Standards as: collared shirt with long orshort sleeves, long pants with shirt tucked in, short or tall riding boots or shoes that cover the ankle and have a boot heel, and a ASTM/SEI approved helmet. Long hair neatly up or back. Half‐chaps, gloves and show coat optional.
  2. A hair net is required for C’s and above.
  1. Safety
    1. An ASTM/SEI approved safety helmet with chinstrap harness securely inplace must be worn from the time of inspection until the memberdismounts after their lesson or any time while mounted on a horse.
    2. Sturdy footwear with high ankles and a heel (such a leather or rubber ridingboots, paddock boots, “Heels Down” riding shoes, or the equivalent) mustbe worn at all times when mounted or in the proximity of horses.
    3. The use of safety vests during any club lesson involving jumping is stronglyencouraged. A safety vest is required when involved in a cross‐countryjumping lesson.
  2. A current (no older than one year) negative coggins test must be submitted to theDC before any horse or pony will be permitted to participate in any club sponsored mounted event (including trail rides, camps, etc). A copy of the coggins test should be carried with the horse or pony at all times (in the tow vehicle trailer/tack compartment or other place where it will be available for inspection at any time).
  3. Age of Horse: mounts must be a t least 5 years of age in order to participate in USPC/BPC activities. Stallions are not considered suitable. Mounts must be appropriate for the rating level of the rider and must be at a level of training to participate safely in the activity. All mounts must be approved by the DC and be suitable and safe for the rider. Any mount deemed unsuitable or unsafe will not be allowed at any mounted activities.
  4. Parents are encouraged to help their children get ready for lessons, but may not enter the ring once warm‐ups have begun.16

Equipment:

  1. Lunging is not permitted in the ring, once clubbers are mounted. If you have a mount that needs to be lunged, please make arrangements with the DC prior to the meeting. Lunging must be done by the owner of the mount (who must be over 21) or a C3 Pony Clubber, who has received permission from the owner of the mount.
  2. There will be “mini” formal inspections prior to every mounted meeting. The Pony Clubbers and their mounts will be inspected according to their rating level and based upon the Rally Formal Inspection form (found on the USPC website).
  3. A safety check is done at every mounted meeting for every BPC member no matter what rating. If unsafe tack is found, the clubber is excused from mounted meetings until the tack is replace or repaired.
  4. Lesson times will be e‐mailed prior to the first ride. As riders change ratings and/or mounts, their ride groups and times will change.
  5. For D1 and D2 rated Pony Clubbers, groups will be kept to a maximum of 5 students per instructor.
  6. Pony Clubbers are assigned their instructors base on both the rider’s skill and training level and the ability of the mount. The majority of the funds raised by BPC go toward obtaining quality instructors. If a Pony Clubber or parent has a problem with any instructor or concern about a particular lesson, please discuss the problem with the DC. If safety is involved, please notify the DC immediately.
  7. The number of instructors hired by BPC is based on the number of Pony Clubbers with regular attendance. If you do not ride regularly, your spot may be filled by another rider.
  8. All Pony Clubbers are expected to participate in their lesson and give their full attention to their instructors. The instructors have full authority before, during and after the lesson. Any clubber who is disrespectful, disruptive, or is riding in an unsafe manner will be excused from the lesson.
  9. The Pony Clubber is only allowed to mount their horse after they receive permission from an instructor. They may then WALK around the ring until their class begins. Upon completion of their lesson, they must immediately dismount and lead their horse back to the trailer. Under NO circumstances is a Pony Clubber permitted to ride unattended elsewhere on the grounds. Any pony clubbers disobeying this policy will be excused from the next week’s lesson.
  10. No parent is allowed to ride in an area where Pony Clubbers are receiving their mounted instruction. If there is a special Pony Club volunteer ride time scheduled, this is the exception. Pony Club volunteers who bring their mounts to Pony Club, must have their mount under control at all times. This mount must be deemed safe and suitable to ride in Pony Club by the DC.
  11. Parent’s are NEVER to coach from the sidelines.
  12. The mounted lessons provided through the club are not intended to be, nor arethey, adequate to a member to become a competent rider or to advance through 17

the ratings. All members are encouraged to supplement the club’s mounted lessons

with regular private instruction.

10. Attendance

  1. Regular attendance at both UM and M meetings is essential to a successful and rewarding Pony Club experience.
  2. A member is expected to attend ALL UM and M meetings for which that member is scheduled.
  3. The following are grounds for: (i) DC’s denial of permission to take a rating or participate in a PC rally or other competition; (ii) review of the membership renewal eligibility by the Board of Directors
    1. Three or more unexcused absences from unmounted meetings in a membership year.
    2. Three or more unexcused absences from mounted meetings in a membership year.
    3. Absences (whether excused or unexcused) from more than 50% of all UM and M meetings in that membership year.
  4. An absence is and EXCUSED ABSENCE if you notify the DC PRIOR to the meeting.
  5. Attendance exceptions may be made (by the Board) for members who travel inexcess of one hour to attend an UM or M meeting.

11. Boise Pony Club Annual Awards

  1. At the Year End banquet awards will be given
  2. BPC recognizes the following awards

i. New Ratings
1. Attainment of new rating levels by Pony Clubbers are recognized by

the presentation of the Rating Standard Certificate ii. Rally Participation

1. Awards are given to Rally team members recognizing each rally the Pony Clubber has participated in

  1. Most Improved (horse and rider)
    1. An award is given to the Pony Clubber(s) and/or horse showing thegreatest improvement each year.
    2. Nominations are made by the Instructors.
  2. Most Competitive

1. An award is given at each level (D, C, B and A) to the Pony Clubber

competing in the most Pony Club events including all rallies. v. Horse Management

1. An award given at each level (D, C, B an A) to the Pony Clubber who exhibits the best Horse Management at mounted, camps and rallies

vi. Rookie of the Year

  1. An award given to a new Pony Clubber (in their first year of Pony Club) with the best competition record in rallies and the best participation record at unmounted and mounted activities.
  2. A travelling trophy is presented with this award. At the next year, when they return the trophy, they will receive a gift.
  1. Pony Clubber of the Year
    1. Award give to the rated C or above Pony Clubber who has anoutstanding record of competition and assistance at Pony Clubactivities
    2. A travelling trophy is presented with this award. At the next year,when they return the trophy, they will receive a gift.
  2. D Sportmanship Award

1. Award given to the D rated Pony Clubber who was always there to help out and assist both their fellow clubbers and during meetings, camps, fundraisers, rallies and other activities.

ix. Volunteer of the Year (Adult)
1. Award given to the parent/sponsor who was always there to help

out and assist in meetings, camps, fundraisers, rallies and other activities. (Current Board members are not eligible for this award.) A travelling plaque is presented with this award.

  1. Acknowledgement of any special awards received during the year at other rallies and/or Pony Club function.
  2. Other awards may be given out as the DC and Board deem necessary, and some awards may not be given out in a year where they are not earned.

c. All awards will be approved by and voted on by the Board of Directors.

12. National and Boise Pony Club Ratings

  1. The standards are divided into D1, D2, D3, C1, C2, C3, HB, B, HA, A levels to provide a progressive program from one level to the next in horse management and riding.
    1. Ratings from C3 and above are National ratings
    2. Ratings from C3 and above can be taken in one (or more) of 3 “tracks”
      1. Traditional (eventing)
      2. Dressage
      3. Show Jumping
  2. Local ratings
    1. Are offered twice a year and are arranged by the Ratings Coordinator
    2. The fee for each local rating will be paid to BPC.
      1. $25 per rating – D1‐D3
      2. $35 per rating – C1 – C219
  1. In order to rate, you must have the permission of the DC and provide the Ratings Coordinator with your Letter of Intent at least 2 weeks prior to the rating – NO EXCEPTIONS
  2. D3 and above candidates must volunteer at a minimum of one outside (non‐ Pony Club) horse show during the calendar year prior to their rating. A note signed by the show secretary of that show must be presented at their rating.
  3. Ratings may be offered on an as needed basis at the discretion of the DC if requested by a member
  4. Mount for rating

1. The mount must be suitable for the rating level.

c. National ratings

  1. National ratings are scheduled through the DC, RS and National office
  2. BPC pays the testing fee for the first attempt of each national rating

1. This does not include preparation, clinics, transportation, stabling,

food, etc.
d. Tests and standards can be found online on the USPC website

  1. Please review all standards and tests prior to rating as they are frequently revised
  2. Please note that for D3 and above, record books are required and need to be started months in advance

13. Boise Pony Club Scholarship

  1. BPC designates $100/year in the budget to the scholarship fund. In addition, $5, from every membership is also put into the scholarship fund.
  2. The scholarship is meant to pay part (up to $100/applicant) of the membership fee of a renewing member.
  3. Rules for Application
    i. An application letter must be received by the Board by October 1 of thepreceding year. For example, if the application is for 2010, the letter mustbe received by October 1, 2009.
    ii. The application letter must be written by the clubber and include:

    1. Reason for application
    2. Description of applicant’s participation in BPC

    iii.

  4. It is not the duty of the Board to delve into a member’s personal finances. This scholarship works on the honor system. The assumption is that no one will apply who does not truly have a need.20
  1. Scholarship applications will be reviewed every year. Reception of the scholarship on a previous year will have no bearing on the applicant’s possible reception in subsequent years. A new application must be received every year.
  2. If multiple applications are received, the Board will equally divide the scholarship funds among the qualified applicants.
  3. If the scholarship funds are not utilized in a calendar year, the funds will revert to the General fund.

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